Student Financial Ledger for Higher Ed Finance Teams
Gain real-time clarity and control over student accounts.
Managing student account data is complex, especially when you’re juggling payments, charges, refunds and holds across multiple systems.Â
Campus Cafe Software’s integrated student financial ledger provides a centralized view of all transactions, helping your finance team stay accurate, compliant and efficient.
Solve What’s Slowing Down Your Finance Office
Getting a clear picture of each student’s financial standing can be difficult without integrated software. The student financial ledger helps finance teams confidently manage student accounts, minimize disputes and support broader campus goals.
Back Office Problems | Campus Cafe’s Solution | Results with ROI | ||
|---|---|---|---|---|
Fragmented data
| Fully integrated ledger with real-time updates | One source of truth for every transaction | ||
Manual processes | Automatically records charges, payments, refunds and adjustments | Significant time savings and fewer errors | ||
Delayed financials | Immediate visibility into student balances and account status | Better decision-making and financial control | ||
Student confusion | Easy-to-access and readable account history in the student portal | Fewer help desk inquiries and faster resolution | ||
Compliance concerns | Audit-friendly records with complete detail and timestamped activity | Confident reporting and cleaner audits |
Features That Give a Boost to the Back Office
A centralized, accurate financial ledger isn’t just a back-office tool, it’s essential for financial transparency, student trust and institutional accountability. Our ledger is packed with features to help your finance team work more efficiently.
Real-Time Account Updates
All student transactions – from charges and payments to adjustments and refunds – are automatically posted and instantly viewable.
Detailed Transaction Histories
Easily drill down into a student’s account activity with time-stamped records for transparency.
Integrated Across Modules
Seamlessly connects with billing, payment plans, and financial aid for end-to-end visibility.
Automated Holds and Notifications
Trigger holds or alerts based on balance thresholds or overdue accounts.
User Access Controls
Set role-based permissions for staff to view or manage account data securely.
Custom Ledger Views
Filter transactions by term, type, date, or student for quick analysis or reporting.
Audit-Ready Reporting
Export full account histories and documentation to streamline audits or reconciliations.