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Achieve your enrollment goals with a fully integrated admissions software

The average cost of recruiting a student who eventually enrolls is over $2,400 (1). So all the time and money spent planning, managing and measuring the recruiting and admissions programs shouldn’t be wasted. Campus Cafe has a robust admissions module that offers key insights into outreach programs that bear the most fruit and provide the tools for admissions counselors to focus on the most receptive candidates to grow enrollments.

Campus Cafe manages all the stages in the admissions process (Marketing, Recruitment and Application Processing) so that prospects don’t get lost, are followed up in a timely manner and are given the attention they deserve. 



Attract New Prospective Students

Use our easy-to-build templates to help you craft stylish emails, track a campaign effectiveness and then adjust accordingly. Responsive, customizable forms can live on your website to capture leads and prospects or import them from a third party via our restful API. 

Lead Management

Gather leads from any source via an open API that allows for import export to any third party marketing software.

Online Forms

Build customizable forms integrated with your website to capture new leads, prospects and applications.

Email and Text

Keep track of emails, text and mass mailings with drip campaigns and trigger notifications.

Merge Duplicates

Sophisticated algorithm automatically checks for duplicates to ensure your contacts are clean.


Recruit Students Who Express Interest

Campus Cafe’s robust CRM makes it easy to automatically distribute leads to recruiters in real time so they can follow-up in a timely manner while easily recording their activities for longer-term nurturing.

Lead Assignments

Automatically assign new leads to sales reps and counselors by geography or predefined order.


Call prospective students directly with a click and set up email and text templates for drip campaigns.


Manage all your activities with daily to-do list, create reminders, follow up emails and assign tasks to other admissions counselors.


Reference an integrated CEEB table which automatically updates all U.S. High Schools, Colleges and Universities.


Manage all outbound recruiting events and easily track the results to determine return on investment.


Process New Student Applications

Manage your entire application process with our online admissions system.  All document management, financial aid and communications are handled seamlessly .


Applicant Portal

Allow prospective students to digitally complete their financial aid and enrollment application online. They can easily upload and sign documents while seeing the status of their enrollment and financial aid .



Our document management system simplifies the back and forth process of gathering documents. Get notifications and easily upload/download any digital file type for review.

Process Applications

Manage the progress and status of each individual application and distribute decision letters via email or traditional mail.

Common Application

The Common Application is accepted by Campus Cafe so you can offer it as another option if you don't already.

Admissions Reporting

Getting the information out in a timely manner to make informed decisions is critical to any student management system. In Campus Cafe marketing and recruiting staff stats are measured in real-time with graphical dashboard reports. A prospect is tracked through each stage of the admissions process and all the prospects can be filtered and organized with our customizable reports and can be easily downloaded to excel or exported to a .pdf..