Integrated Financial Aid Management
Modern financial aid processing that puts the focus on student success, not paperwork.
Financial Aid Simplified
If your financial aid team is drowning in paperwork and disorganized compliance reporting, they can’t focus on getting students the financial help they need.
Our integrated financial aid module lets you keep financial aid management in house. It pulls data directly from federal databases and your own integrated financial systems so every student has a complete financial picture.
One Modern Platform to Keep Financial Aid In-House
With integrated financial aid, you don’t have to depend on third-party processors and outside servicers. Centralized student communications, billing, packaging, disbursement and regulatory reporting make financial aid data more accessible.
Increase Efficiency
Ditch the paperwork and time spent on repetitive or redundant tasks.
Improve Data Accuracy
Minimize human error from manual data entry and duplicate records.
Enhance the Student Experience
Make the cost of attendance more transparent and process aid faster.
Bolster Compliance
Save time with better tracking and easy access to data to assist with federal and state regulators.
“Campus Cafe has the functionality you need to properly run a good financial aid operation.”
Director of Financial Aid
Five Towns College
A Complete Financial Picture for Every Student
Every student’s financial aid data seamlessly integrates across all departments and with federal databases. Our integrated financial aid module enhances accuracy, compliance and makes student success – not paperwork – a strategic priority.
Award Letter Generation and Distribution
Customize our award template to create and distribute letters, ensuring accuracy and consistency.
Verification of ISIR/FAFSA Information
Save time on verification with automated ISIR/FAFSA cross-checks, ensuring compliance and reducing processing times.
Loan Origination and Disbursement
Simplify loan processing with automated origination and disbursement, reducing errors and ensuring timely fund distribution.
Reconciliation of Financial Aid Funds
Ensure accurate financial aid disbursement with our reconciliation tool, minimizing errors and audit risks.
Satisfactory Academic Progress (SAP) Reports
Monitor student academic metrics with reports that assist in identifying students who fail to meet SAP requirements.
Reporting and Compliance
Stay compliant with our comprehensive reporting templates, designed to meet many federal and state requirements.
Document Collection and Verification
Streamline document collection with our secure online financial aid status portal. Ensures accurate and timely submissions without the hassle of paperwork and keeps students informed with automated reminders for missing documents.
Data Entry and Record Keeping
Eliminate manual data entry with integrated data sync, which reduces errors and allows your staff to focus on more meaningful student interactions.
Communication with Students
Keep students informed with automated communication workflows, reducing follow-up calls and improving student satisfaction.
Student Support and Inquiry Handling
Enhance student support with 24/7 self-service portals that reduce inquiry volume and improve response times.
Pre-Built Compliance Reporting Suite
We provide a battery of pre-built reports tailored to meet government requirements. Your team will save valuable time using templates that document how federal financial aid funds are managed, disbursed and reconciled.
Centralized Management of All Federal and Private Aid
Managing Title IV aid and private scholarships can be complex, time-consuming and high-stakes. Our financial aid management module simplifies the entire process to help your team stay compliant, efficient and student-focused.
Tackling the Toughest Financial Aid Issues
Common Financial Aid Problems | How Our Financial Aid Software Helps |
|---|---|
Manual data entry and error-prone processes
| Automates aid packaging, disbursement, and reconciliation to reduce errors and save time. |
Risk of non-compliance with Title IV regulations | Built-in eligibility checks and reporting features keep you audit-ready. |
Disconnected systems causing data inconsistencies | Fully integrated with student records, billing and enrollment for real-time accuracy. |
Difficulty managing private scholarships | Easily track, allocate and apply private scholarship funds with flexible award rules or a quick scholarship upload process. |
Students unsure of their aid status or next steps | Student self-service portal for award letters, document submission and real-time updates. |
Staff overwhelmed by repetitive communication tasks | Integrated tools to automate emails, reminders and document requests all tracked in one place. |
Explore How Financial Aid Software Can Streamline Title IV Reporting
Federal regulations require any post-secondary institution that offers Title IV funds to submit regular reports on students’ enrollment status and program participation.
Stay Ahead of 1098-T Forms
Integrated financial aid and billing tools eliminate the stress of sending 1098-T forms. With our all-in-one system, schools can generate and send 1098-T forms on time, so students can file their taxes without confusion or delays.
1098-T Forms, Faster
Our software cuts down on the 1098-T workload by automatically calculating the federal aid, non-federal aid, cash, credit and check payments.
The system compiles the data into a format that can be quickly used to create the 1098-T forms internally or sent out to third-party vendors to process those forms electronically or by mail.
Financial Aid On Your Terms
Instead of data spread across multiple, disconnected systems and spreadsheets, our integrated system makes students’ financial information available in one place. Your team gets a complete 360-degree picture of each student’s financial standing.
If you prefer managing your financial aid with a third-party system, Campus Cafe has integration with multiple financial aid servicers.
