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A Complete College Transcript Management System

Easily generate and securely manage transcript requests for multiple program types.

Centralized Transcript Management

Searching spreadsheets for student data and fielding phone calls for transcript requests is a burden on your team and is rife with inefficiencies. 

In just a few clicks, our integrated system routes transcript requests through the CRM and lets you customize the design and look of transcripts to easily send or receive official and unofficial transcript documents.

Faster Access to Transcripts

Students can submit transcript requests electronically, see status updates and your school can send transcripts directly to designated recipients. This saves time for both students and institutions, while keeping documents secure.

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Efficiency

Reduces administrative workload for the registrar’s office by handling most requests electronically.

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Security

Ensures transcripts are delivered securely with proper verification measures.

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Convenience

Allows students to request transcripts from anywhere with an internet connection.

Customizable Transcript and Grade Report Templates

From traditional credit-based transcripts to career school clock-hour grade reports or continuing education completion certificates, we have easy-to-use templates that match your program offerings and streamline the transcript process.

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Credit Programs

Traditional credit-based transcripts can include internal and external course transfers, course equivalents and multiple degrees.

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Clock-Hour Programs

Transcripts and mid-term grade reports can include labs, clinicals and other activity-based learning.

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Hybrid Credit and Clock-Hour Programs

Campus Cafe can manage a combination of credit and clock or clock-to-credit grad conversions and vice versa.

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Continuing Education (CE)

Certificates of completion can be created for CE courses and CE credits can be included on degree transcripts.

“We needed a system that could manage the entire student experience from applicant to new student, registration, billing and transcripts, not a crazy patchwork quilt solution.”

Senior Director of the Office of Student Services

More Than Just a Transcript

To help your students feel proud of their academic achievements and their alma mater, our software lets you customize the look of official and unofficial transcripts, as well as track and manage requests and transcript activities. The integrated CRM and student portal helps students, alumni, employers, faculty and staff get the information they need without making multiple requests or phone calls.

Receive Transcripts

Students or institutions can upload transcripts to the document portal

Workflows and alerts can be triggered for missing documents

Send Transcripts Directly to Schools

Use our College Entrance Examination Board (CEEB) database

See status updates on the student’s record

Integrated Holds and Billing System

Prevent unauthorized printing

Easily bill a transcript fee directly to the student

Track Transcript Activities

Generate a log of staff who view or download a student transcript

Activities are timestamped on the student’s record

Real-Time Transcript Access

Grant viewing access to students, alumni and administrators

Set permissions to download unofficial transcripts and grade reports

Permission-Based Access

Only permitted faculty and staff can access student transcripts

Allows for permission-based editing of information

Integrates With Parchment

Automates the ordering, processing and delivery of transcripts

Activity is tracked via the CRM on the student record

Customized Transcript Design

Use a watermark to designate an unofficial transcript

Include your institution’s logo and address on official transcripts

Amend Name or Address

Modify a student’s name or preferred designation

Input an updated address

Batch Transcript Generation

Generate a group of student transcripts

Use filters to sort student data and information