Centralized Admissions Application Management Tools
Streamline application collection, reduce manual tasks and keep every applicant moving forward.
Process Applications Faster
With Campus Cafe’s all-in-one application management system, your admissions team can collect, track and process applications more efficiently without relying on spreadsheets, emails or disconnected systems.
Everything connects to your CRM and financial aid modules to give you a complete picture of every prospect.
Why Admissions Teams Trust Campus Cafe
Campus Cafe’s centralized system gives your admissions team the tools to move applicants through the funnel with less friction, fewer errors and better outcomes.
Reduce Manual Tasks
Admissions staff no longer rely on spreadsheets, emails and manual follow-ups.
Integrated Insights
All application data flows into the CRM, financial aid module and other departments.
Streamlined Systems
Your team works faster and applicants move through the process without delays or bottlenecks.
“One thing I’d like to emphasize is to pay attention to admissions. That’s where your data flow starts in the system. If you get admissions right, everything else will flow correctly.”
Vice President of Technology
Huntingdon College
Streamline Every Step of the Application Process
Each part of Campus Cafe’s application management system is designed to reduce manual work, connect departments and move students through your admissions pipeline from first click to enrollment.
Design Forms Your Way
Give applicants a frictionless start with fully customizable online forms. Whether you manage multiple programs, campuses or application types, you can tailor each form to capture exactly what you need. No coding or developer required.
Tailor Every Application Step
- Design forms for different programs, terms or student types
- Add custom fields, dropdowns, checkboxes and document uploads
- Automatically validate required fields to ensure completeness
- Instantly route completed applications into the CRM
Empower Applicants With a Portal
Make it easy for applicants to manage their journey. Campus Cafe’s portal gives students the tools to submit applications, upload documents, pay fees and track their progress all in one place.
What Students Can Do
- View real-time application status updates
- Receive automated notifications and reminders
- Upload missing documents and pay application fees online
- Improve applicant satisfaction and reduce incoming calls
Eliminate Manual Workflows
Forget spreadsheets, manual data entry and disconnected email chains. Campus Cafe automatically connects applications to the CRM, admissions checklist and financial aid module so your team can focus on outreach, not admin.
Behind-the-Scenes Automation
- Auto-assign leads and tasks to admissions counselors
- Trigger checklists, reminders and communications based on application status
- Share data across departments, no rekeying or double-entry
Get Clarity Into Your Funnel
From first click to enrollment, Campus Cafe helps you track where every applicant stands and what your team should focus on next.
What You Can Track
- View applications by source, stage, term or program
- Identify bottlenecks in your funnel and improve conversion rates
- Segment and analyze applicants by demographics or status
- Build custom reports for team meetings, board updates or federal reporting
Sync Data Across Departments
Because Campus Cafe is a true all-in-one system, application data doesn’t live in a silo. It flows seamlessly into your CRM, financial aid module and student record ensuring consistency from prospect to graduation.
Edit Once, Update Everywhere
- Accelerate financial aid packaging with application-linked data
- Equip admissions, finance and academic teams with unified student profiles
- Reduce errors and avoid duplicate records
Speed Up Processing
Easily import applications from platforms like the Common App and reduce time spent on manual data entry.
Common Application Uploads
- Upload and map data directly into the SIS
- Auto-create applicant profiles with no duplication
- Connect imported records to CRM, financial aid and workflows
- Spend less time rekeying, more time recruiting
Get More Done with These Built-In Admissions Tools
Simplify your team’s workflow with powerful features designed to eliminate manual tasks, improve applicant experiences and keep your admissions funnel moving.
Customizable Online Application Forms
Tailor forms by program, campus or student type without coding or developer resources.
Self-Service Application Portal
Let students submit, track and manage applications in one place.
CRM Integration
Automatically sync application data to your admissions CRM for full-funnel visibility.
Financial Aid Module Integration
Link application data to financial aid processing for faster packaging and disbursement.
Admissions Funnel Reporting
Generate real-time reports to monitor application volume, status and yield.
Document Upload and Tracking
Allow applicants to securely upload transcripts, essays and other required materials.
Automated Notifications and Reminders
Keep applicants and staff informed with status updates and deadline alerts.
Application Checklist Management
Track each applicant’s progress and outstanding items across the funnel.
Lead Assignment Rules
Automatically route new applicants to the right admissions counselor.
Integrated Student Profile Creation
Accepted applicants flow directly into student records with no duplicate entries.