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Centralized Admissions Application Management Tools

Streamline application collection, reduce manual tasks and keep every applicant moving forward.

Process Applications Faster

With Campus Cafe’s all-in-one application management system, your admissions team can collect, track and process applications more efficiently without relying on spreadsheets, emails or disconnected systems. 

Everything connects to your CRM and financial aid modules to give you a complete picture of every prospect.

Managing college applications shouldn’t feel like a paperwork puzzle.

Why Admissions Teams Trust Campus Cafe

Campus Cafe’s centralized system gives your admissions team the tools to move applicants through the funnel with less friction, fewer errors and better outcomes.

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Reduce Manual Tasks

Admissions staff no longer rely on spreadsheets, emails and manual follow-ups.

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Integrated Insights

All application data flows into the CRM, financial aid module and other departments.

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Streamlined Systems

Your team works faster and applicants move through the process without delays or bottlenecks.

“One thing I’d like to emphasize is to pay attention to admissions. That’s where your data flow starts in the system. If you get admissions right, everything else will flow correctly.”

Vice President of Technology
Huntingdon College

Streamline Every Step of the Application Process

Each part of Campus Cafe’s application management system is designed to reduce manual work, connect departments and move students through your admissions pipeline from first click to enrollment.

Design Forms Your Way

Give applicants a frictionless start with fully customizable online forms. Whether you manage multiple programs, campuses or application types, you can tailor each form to capture exactly what you need. No coding or developer required.

Tailor Every Application Step

Empower Applicants With a Portal

Make it easy for applicants to manage their journey. Campus Cafe’s portal gives students the tools to submit applications, upload documents, pay fees and track their progress all in one place.

What Students Can Do

Eliminate Manual Workflows

Forget spreadsheets, manual data entry and disconnected email chains. Campus Cafe automatically connects applications to the CRM, admissions checklist and financial aid module so your team can focus on outreach, not admin.

Behind-the-Scenes Automation

Get Clarity Into Your Funnel

From first click to enrollment, Campus Cafe helps you track where every applicant stands and what your team should focus on next.

What You Can Track

Sync Data Across Departments

Because Campus Cafe is a true all-in-one system, application data doesn’t live in a silo. It flows seamlessly into your CRM, financial aid module and student record ensuring consistency from prospect to graduation.

Edit Once, Update Everywhere

Speed Up Processing

Easily import applications from platforms like the Common App and reduce time spent on manual data entry.

Common Application Uploads

Get More Done with These Built-In Admissions Tools

Simplify your team’s workflow with powerful features designed to eliminate manual tasks, improve applicant experiences and keep your admissions funnel moving.

Customizable Online Application Forms

Tailor forms by program, campus or student type without coding or developer resources.

Self-Service Application Portal

Let students submit, track and manage applications in one place.

CRM Integration

Automatically sync application data to your admissions CRM for full-funnel visibility.

Financial Aid Module Integration

Link application data to financial aid processing for faster packaging and disbursement.

Admissions Funnel Reporting

Generate real-time reports to monitor application volume, status and yield.

Document Upload and Tracking

Allow applicants to securely upload transcripts, essays and other required materials.

Automated Notifications and Reminders

Keep applicants and staff informed with status updates and deadline alerts.

Application Checklist Management

Track each applicant’s progress and outstanding items across the funnel.

Lead Assignment Rules

Automatically route new applicants to the right admissions counselor.

Integrated Student Profile Creation

Accepted applicants flow directly into student records with no duplicate entries.