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Student Finance Software with Built-In Cash Management Tools

One platform to track funds, automate reconciliation and improve cash flow insight.

Managing institutional cash flow is no small feat for small and mid-sized colleges where financial oversight needs to be both strategic and efficient. 

Campus Cafe’s integrated cash management feature streamlines how funds are tracked, reconciled and distributed, helping finance teams operate with greater control and confidence.

End the Cash Management Challenges for Finance Teams

Finance professionals at small colleges face daily challenges that impact accuracy, compliance and transparency. Campus Cafe addresses these problems head-on.

Instead Of...

How About...

  • Manual Reconciliation
  • Real-time account balances and general ledger postings.
  • Disparate Tracking Processes
  • A single system that centralizes financial activity and integrates with the student ledger.
  • Delayed Reporting
  • Up-to-date cash position visibility for better forecasting and planning.
  • Unreliable or Error-Prone Data
  • Built-in automation that reduces reliance on spreadsheets and manual journal entries.
  • Audit and Compliance Stress
  • Audit-friendly documentation with detailed transaction history.

Accounts Payable, Accounts Receivable and Purchasing Tools Included

Go beyond basic cash tracking with tightly integrated accounts payable, accounts receivable and purchasing tools. You get complete control over financial operations all in one system.

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Streamline Vendor Payments
  • Manage vendor invoices, track outstanding payables, and schedule payments directly through the system.
  • Easily generate check runs and EFTs, with automated general ledger updates.
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Track Incoming Payments
  • Handle non-student receivables like grants, donations and institutional income alongside student transactions.
  • Reduce manual entry by linking accounts receivable with the ledger in real time.
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Control Spending
  • Enable staff to submit purchase requests through a customizable approval workflow.
  • Issue POs, monitor budgets and track vendor fulfillment within a single, integrated platform.

Built to Reduce Manual Workloads and Improve Visibility

The cash management feature is fully integrated with the student finance system to ensure  seamless experience.

Real-Time Cash Position Tracking

Get a live snapshot of current cash balances, categorized by source and purpose.

Automated Journal Entries

Automatically post receipts and disbursements directly to the general ledger. No re-keying required.

Bank Account Reconciliation

Reconcile transactions between your system and bank records with minimal manual intervention.

Transfer and Fund Allocation Tools

Move funds between accounts, designate allocations, and track restricted versus unrestricted funds.

Secure Audit Trail

Retain detailed documentation of every transaction to simplify audits and ensure compliance.