Student Billing Software That Connects Registration, Financial Aid and Payments
Our integrated student billing software improves accuracy, speeds up payments, and connects seamlessly with registration and financial aid.
Automate Key Financial Processes
Managing tuition, fees, payments, and refunds shouldn’t be a manual or disconnected process.
Campus Cafe’s integrated billing software gives finance teams a complete, real-time view of student accounts that improves accuracy, communication and cash flow.
Billing Challenges Solved
Manual billing processes and disconnected systems can frustrate staff and confuse students and parents. Here’s how Campus Cafe’s student billing software helps.
Common Billing Challenges | How Campus Cafe Solves It |
|---|---|
Disconnected systems cause billing errors
| Real-time integration across all modules |
Slow collections hurt cash flow | Accurate and timely billing statements |
Students don’t understand what they owe | Self-service billing portal with full visibility |
Staff waste time fixing billing mistakes | Real-time fee calculation and updates |
Difficult to track overdue balances | Built-in reports for forecasting and tracking |
“This last year, I think we’re setting a record for revenue, and a lot of it is because it’s just simplicity. We’re not chasing down money from students.”
IT Director
The Adult & Continuing Education Center at York County School of Technology
Transform the Billing Process From Manual to Modern
Empower your staff and students with real-time billing tools that simplify billing, eliminate manual errors and boost cash flow.
View & Manage Student Billing Statements | Student Self-Service Billing Portal | Flexible Billing Configuration |
|---|---|---|
Staff can easily access a student’s complete billing history, including: | Students can view or print billing statements, in addition to:
| Customize your billing setup based on your school’s needs: |
Tuition, fees, financial aid disbursements and payments | View detailed statements and account transactions | Offer payment plans and manage collections seamlessly |
Refund calculations and disbursement history | See anticipated financial aid alongside charges and payments | Automate late fee calculations and notifications |
Anticipated aid and authorized payments displayed separately for clarity | Make online payments quickly and securely | Set tuition and fee structures by program, course load or enrollment status |
Student Billing Software That Keeps Students and Staff on the Same Page
Our cloud-based system makes it easy for students to view their bill in real-time and make payments, while seamless integration with registration, financial aid and housing eliminates duplicate entry errors.
Real-Time Account Activity
- Every billing change updates instantly, giving both staff and students an accurate, current account view, with no manual refresh needed
Integration Across Campus Cafe Modules
- Billing ties directly to registration, financial aid, housing, and student accounts to eliminate silos and ensure data accuracy across departments.